Name : Nancy Carolan
Industry Type : Building Owners
City & State : SARASOTA, FL
Job Title Director Projects
Relocation Preferences : NYC
Objective :
To secure an executive level position in PROPERTY MANAGEMENT & CONSTRUCTION,SUSTAINABLE DESIGN, FINANCIAL MANAGEMENT or CAPITAL PROJECTS where my education and experience will add value and contribute to the organizations goals.

Resume :  
Nancy Carolan

PROPERTY MANAGEMENT & CONSTRUCTION
FINANCIAL MANAGEMENT/CAPITAL PROJECTS

Career Summary and Skills: Results-driven, analytical executive with 15+ years providing strategic leadership, and continuous improvement success impacting public and private sector. Proven record of accomplishments of increasing revenues and decreasing operating expenses through solid financial expertise and operations management. Exceptionally skilled at fostering collaborative partnerships, building high functioning team environments, organizational re engineering coupled with extensive property management, financial analysis, procurement, facilities and construction experience. MBA

Property Management
LEEDS
Certified Contract Negotiator
Risk Management
Facilities Management & Construction
Financial Reporting
Real Estate Leasing
Financial Controls
Certified Project Manager
Supply Chain/Logistics
Continuous Improvement


Professional Experience & Accomplishments

FINANCIAL CONTROLS/PROCUREMENT/CAPITAL PROJECTS
Directed and Administered: for 10 years General Services and Purchasing for the City of Sarasota, Florida responsible for managing all aspects of property management, construction, financial analysis and reporting, related spending, budget development and compliance, coupled with an extensive background in MEP, LEEDS, contract administration, and purchasing. Certified as a Contract Negotiator and Certified as a Project Manager. Managed over 2 million sq. ft. of property
Managed & administered multiple divisions of Staff Leasing, a start-up health services & human resources outsourcing company: Purchasing, Capital Projects, Real Estate, Employee Training and Development, Property Management and Construction and Engineering.
Managed the Friends and Family portion of Staff Leasings Initial Public Offering, IPO, process taking the company public.

OPERATIONS / FINANCIAL/FACILITIES/CONSTRUCTION
Significant Experience in construction/ /capital projects/financial controls/MEP/ facilities management/ and maintenance, purchasing operation through management of $90M capital budgets and projects for the entire City. Generated budget savings of 12% as head project manager for $50M contract negotiations; including contract for the first LEED certified new building through sustainable design and contract for $10M premier 30-acre park.
Managed seven divisions, purchasing, facilities management and construction, contract administration, capital projects, financial reporting, budget compliance, real estate, and operations.
Negotiated and Administered all city contracts including the citys 60 leaseholds
Acquired property and acted as lead project manager for the renovation of a historic Federal Building in downtown Sarasota, completing the project on time and with a 20% savings over budget.
Negotiated and administered facilities real estate lease transactions; portfolio included 15MM square feet of office space as Assistant Vice President Real Estate Operations of J. P. Morgan & Company in New York City. Developed and administered real estate budget of $100M per annum

DIRECTOR, GENERAL SERVICES & PURCHASING CITY OF SARASOTA FL 1997- 2008

Financial Compliance/ Strategic Planning: Lead senior official managing the successful completion of financial control initiatives by closely coordinating with senior management, internal and external auditors. Development and implementation of the citys capital project fund accounting and financial reporting and tracking system, and its procedures and processes. Developed five-year strategic plan designed to meet or exceed community goals and service requirements in a growing city. Managed the Asset Management division citywide and developed and implemented a state of the art financial asset tracking and management system

Capital Projects/ Contracting: Extensive knowledge of financial management and capital projects. Managed all city facilities including new construction, renovation, and MEP. Redesigned business processes and computerized citys Project Management System, increasing monitoring of projects from inception through final payment. Budget savings of 12% as head project manager for multi-million dollar contract negotiations including the contract for organizations first LEED certified new building through sustainable design. Developed pilot program utilizing renewable energy for optimum energy solutions. Developed citys first environmental green standards covering all facilities. Managed $90MM capital budgets and projects.

Purchasing. Lead interface with contractors, architects, and engineers. Drafted all bids and requests for proposal, review and award of bid, development of contracts, and financial control of spend through project completion. Developed first direct purchase program achieving a $500,000 sales tax savings. Developed multi-year capital budgets Authored administrative policy for procurement, contracts, ethics, bid procedures, and request for proposal compliance. Developed citys first e-procurement, e-auction programs, and vendor qualification program. Developed sourcing and vendor management processes, centralized the procurement process, exceeding planned objectives by 30% resulting in increased quality and delivery objectives, coupled with a staff reduction of 33% and a 25% reduction in expenses. Re-engineered central warehouse implementing configuration software resulting in a 30% reduction in staff and an improved delivery efficiency rating.

Real Estate Financing: Received Mayers Citation for successfully implementing a change in land use designation relocating 400 families residing in Sarasotas mobile home park to suitable replacement housing. This program is used as a model for the State of Florida. Established public/private partnerships through the acquisition and sale of city real estate. Provided creative financial opportunities for community based not-for-profit organizations to establish leaseholds augmenting quality of life through enhanced services.

DIRECTOR OF ADMINISTRATION, STAFF LEASING, Bradenton, FL. 1994-1997
Responsible for facilities management, construction and engineering, financial reporting, purchasing, audit, real estate, logistics, employee training and development divisions for a health services/human resources outsourcing company.

Financial Management: Successfully managed the Friends and Family portion of the companys IPO. Developed and administered company programs including Travel and Entertainment, Relocation, Employee Services and Corporate Events including a $5 million dollar expense budget.

Capital Projects: Achieved a 20% budget savings during the construction of 87,000 square foot corporate headquarters building. Site selected, designed, and staffed 35 branch locations throughout the South East, contributing to a 35% increase in customer base. Coordinated the construction of an on-site claims operation with a major Workmans Compensation Company resulting in a 10% operating costs savings.

Procurement/ Logistics: Re-engineered and centralized the Purchasing department achieving a 60% reduction in headcount and a 25% reduction in operating costs. Automated procurement system and re configured distribution system resulting in 30% increase in efficiency, in compliance with audit criteria.

ASST. VICE PRESIDENT REAL ESTATE OPERATIONS, J.P. MORGAN& COMPANY, N.Y 1986- 1991

Real Estate Finance Responsible for leasing the tenant portion of JP Morgans headquarters building at 60 Wall Street, built by Tishman Co. Negotiated and administered facilities real estate lease transactions; portfolio included 15MM square feet of office space. Responsible for the acquisition and disposal of real property held nationally and internationally, through purchase, sale, lease, assignment, or sublease. Developed and administered real estate budget of $100M per annum. Administered the Tax Certiorari process resulting in minimum savings of 10% in assessed valuations per annum. Developed financial valuation models. Responsible for financial accountability for facilities real estate holdings.
EDUCATION / CERTIFICATIONS/ AFFILIATIONS
M.B.A., Executive Management and Economics major, St. Johns University, NYC, NY
B.S., Business Administration/Finance major, St. Johns University, NYC, NY
Technical Proficiencies: Microsoft Office, Access, MS Project, eProcurement, Power Point, Excel, MAXIMO, People Soft, SAP, Primavera, Certified Project Mgr, FEMA Certified
Affiliations: Member, Sarasota Parks Foundation, National Institution of Government Purchasers; Builders, Owners and Managers Association, International Facilities Management Association; Realtor








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