Finance Administrative Assistant (17.33 P/H) 06/2018 to Current Anchorage School District Anchorage, AK As financial administrative assistant I verify items billed against items received and follow-up with vendors and employees to reconcile variances. Communicate with vendors (A - L) and other ASD employees to facilitate timely payments and reduce outstanding accounts receivable. Balance weekly reports and batch summaries to submit for approval. Monitor accounts payable and receivable statuses and delegated tasks as needed. Review GL and JL entries for accuracy and to determine completeness. I also reconcile all expenses and accounts, including company credit cards and expense accounts for the whole district. Organize and maintain financial records for ASD earning approximately $[800M] annually in net income.
Administrative Assistant (19.99 P/H) 04/2015 to 03/2018 Signature Flight Support Anchorage, AK At Signature Flight Support I planned travel arrangements for numerous executives and staff, managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Also, I maintained the front desk and reception area in a neat and organized fashion. Routinely served as central point of contact for all outside vendors needing to gain access to the building. I also regularly dispersed incoming mail to correct recipients throughout the office. Managed daily office operations and maintenance of equipment, which included getting fuel trucks to and from maintenance. I have created and maintained multiple spreadsheets for daily use and for corporate to review monthly. I routinely worked without supervision, and was responsible to keep a high level of customer service. I also have experience using the AS/400 system to enter fuel prices for when we would receive fuel. Making any and all travel arrangements for VIP's and high-level executives while keeping a classified and private stature was the golden rule of my job duties as a customer service representative. While Administrative Assistant, I reconciled a $25K company credit card by coding the appropriate GL codes and making sure all invoices are accounted for.
Cashier / Sales Associate (9.50 P/H) 06/2012 to 09/2014 Andy's Ace Hardware Anchorage, AK At Ace Hardware I was mainly in charge of our USPS Post Office department. When I first stared out, I was a cashier to learn about the products and to learn the clientele. Later, I was moved off the register to work the floor and help customers with their daily issues. After a while I showed interest in their contracted USPS Post Office and was given that department. I then started to do inventory of the boxes and stamps and all of the supplies. Soon after started to order the supplies for the daily operation and make sure all of my ordered supplies are accounted for. I learned all the federal rules and regulations while working at the Post Office and had to adhere to them on a daily basis.
References
Jan Littlebear...................................................................................................................................1-907-444-6500 Ashley Groseback...........................................................................................................................1-907-538-8616 Paighton Williams..............................................................................................................................1-907-268-1447
