Works with appropriate representatives of facilities management and administration to develop standard facilities management practices for all OSF Healthcare hospitals and scattered site medical office and support service buildings.
The Director of Facilities Operations works closely with key stakeholders seeking their input in making decisions. The key stakeholders are to provide input and assistance to the Director of Facilities in decision making processes. The Director of Facilities and the key stakeholders collaborate in the achievement of common goals. Key stakeholder include OSF Administration including corporate, hospital and medical group/service lines, regional medical directors, employed physicians, affiliate physicians, regional and network development personnel.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
ESSENTIAL JOB FUNCTIONS
1. Provides organization development and management consulting services to all OSF Healthcare facilities managers to integrate standard facilities management practices into daily operations.
2. Serves as a content expert for utility systems and building infrastructure. Utility systems include HVAC, normal and emergency electrical power systems, elevators, tube systems and other horizontal and vertical transport systems, domestic, industrial, fire protection, and sanitary plumbing systems, fire alarm systems, and steam generating and distribution equipment.
3. Serves as a content expert for implementing facilities management activities to meet healthcare licensure and accreditation regulations and standards including life safety, emergency preparedness, infection control related to facilities management, and general management of the environment of care.
4. Serves as a content and process expert for establishing facilities management performance and quality standards and for development of appropriate performance and quality measurement, analysis, and reporting activities.
5. Serves as the Corporate Engineering contact for hospital and regional facilities services directors and managers.
6. Collaborates with facilities managers to develop standard preventive maintenance procedures and schedules.
7. Coordinates the development of an OSF Healthcare system inventory of utilities equipment and systems included in a program of planned maintenance or inspection.
8. Manages the periodic monitoring of gas and electricity contracts and prepares reports of cost and consumption for each OSF facility manager, supply chain, and appropriate hospital and system leadership.
9. Collaborates with OSF facilities managers and corporate engineering staff to identify opportunities for reducing energy costs and implementing sustainability practices.
10. Collaborates with OSF facilities managers and vendors to maximize the performance of building automation systems.
11. Collaborates with Corporate Design and Construction and Standards and Commissioning staffs to assure that drawings and specifications for projects are complete, comply with applicable OSF Healthcare standards, and that all building systems are
12. Manages the evaluation of utility systems and equipment contracts to assure all terms and conditions are fulfilled by the contractor and to determine the value of the contracted service. The results of the evaluation are used to make recommendations about changes in contract terms and conditions and initiating or discontinuing contracted services.
13. Collaborates with Corporate Engineering Design and Construction and Standards and Commissioning to develop appropriate plans for new project commissioning and re-commissioning or retro-commissioning of existing utility systems.
14. Collaborates with OSF facilities managers and Corporate Engineering staff to develop a 10 year plan for replacement or upgrade utility systems based on system age, technological capability, capacities, and other factors.
15. Collaborates with Corporate Engineering staff to develop annual and capital budget requests including due diligence information to support each request.
16. Establishes and manages a schedule of visits to each OSF hospital to monitor the level of readiness for Joint Commission, IDPH and other survey or licensure activities. Works with facility managers and hospital leadership to develop action plans to address deficiencies. Monitors progress toward completion of the action plans in a timely manner.
17. Establishes and manages a schedule of visits to each OSF hospital and regional services office to communicate results of performance measurement and evaluation, utility systems performance, and other similar activities to facilities managers and hospital leadership. The communication includes recommendations for changes in practices to improve performance, budget information, and other management recommendations as appropriate.
18. Collaborates with Corporate Engineering staff to develop quarterly reports of performance for presentation to system leadership and the OSF Healthcare System Board of Directors.
KNOWLEDGE SKILLS AND ABILITIES REQUIRED:
A Masters degree in an appropriate engineering discipline or 15 or more years of facilities management leadership experience in a large, complex healthcare environment is required. An MBA is highly desirable.
1. Certification as a Healthcare Facilities Manager (CHFM) or PE registration is preferred.
2. Demonstrated ability to design and manage programs for energy management, accreditation and regulatory compliance.
3. Demonstrated ability to develop and manage performance and quality measurement and evaluation programs.
4. Demonstrated ability to design and implement facilities management programs.
5. Knowledge of LEAN, Six Sigma or other similar performance improvement systems.
6. Demonstrated ability to lead work groups or project teams through the design, development and implementation of changes in organizational structure and work processes. Ability to work on multiple projects simultaneously, while maintaining approved schedules and good working relationship with OSF clients.
7. Strong organizational and communicative skills, as well as good judgment, honesty and integrity.
|OSF HealthCare, owned and operated by The Sisters of the Third Order of St. Francis, Peoria, Illinois, includes OSF Healthcare System consisting of seven acute care facilities, in particular OSF Saint Anthony Medical Center in Rockford, one long-term care facility and two colleges of nursing including the Saint Antony College of Nursing. It also has a physician organization, OSF Medical Group.
To align more closely our care delivery system with physicians, we have developed clinical service lines in cardiac services, neurosciences and pediatrics. OSF HealthCare owns an extensive network of home health services known as OSF Home Care Services and also owns OSF Saint Francis, Inc., comprised of healthcare-related businesses, and OSF Healthcare Foundation, the philanthropic arm for OSF Healthcare System and OSF Home Care Services.